- 0 0
Events can be a massive undertaking. The items on this list are things I try to do and remember whenever I am planning an event.
- Anticipate Everything
- Plan Ahead
- This means plan EVERYTHING.
- "Specificity is the soul of a plan." - Ward's Corollary to Hodgman's Corollary of Hamlet on the soul of wit.**
- Timelines, Goals, and Calendars should be defined early.
- Communicate, Organize, Lead
- Production Schedules are your friend.
- Have a backup for everything, including you backup. Make sure you aren't the only one who knows it.
- People support what they help to create.
- Rehearse EVERYTHING
- Walk through the venue.
- Make sure everything exists.*
- Create the magic moments.
- You are in control.
- Know your audience.
- Plan for your audience, not yourself.
- Follow up afterward. Thank your people.
- If you treat your people well, they can and will move mountains for you.
- Have a backup plan. Have a backup for your backup plan.
- If you're really on top of things, have a backup for that one too.
- Be yourself, but act professionally.
Above all else, remember: Nothing is a crisis.
Much of the credit for the basis of this list goes to the inimitable Mindy Benson, Vice President of Alumni & Community Relations at Southern Utah University.
* There's a story behind this one.
** Yes, I do realize the irony in my verbose, and frankly, poor, attempt at being witty while paraphrasing the Dane's claim that the essence of wit is in its brevity.